PARENT-TEACHER-STUDENT
ASSOCIAITON
LOCAL
UNIT BYLAWS
#ARTICLE
I: NAME
#ARTICLE
II: ARTICLES OF ORGANIZATION
The
articles of organization of a constituent organization include (a) the bylaws
of such organization and (b) the certificate of incorporation or articles of
incorporation of such organization (in cases in which the organization is a
corporation) or the articles of association by whatever name (in cases in which
the organization exists as an unincorporated association).
#ARTICLE
III: PURPOSES
Section 1. The Purposes
of the Varina High School PTA/PTSA, in common with those of the Virginia
PTA/PTSA and the National PTA, are:
a. To
promote the welfare of children and youth in home, school, community, and place
of worship.
b. To
raise the standards of home life.
c. To
secure adequate laws for the care and protection of children and youth.
d. To
bring into closer relation the home and the school, that parents and teachers
may cooperate intelligently in the education of children and youth.
e. To
develop between educators and the general public such united efforts as will
secure for all children and youth the highest advantages in physical, mental,
social, and spiritual education.
Section 2. The Purposes of the Virginia PTA/PTSA, the National PTA and the Varina
High School PTA/PTSA are promoted through an
educational program directed toward parents, teachers, and the general public;
are developed through conferences, committees, projects, and programs; and are
governed and qualified by the basic policies set forth in Article IV.
Section 3. The organization is organized exclusively for the charitable,
scientific, literary or educational purposes within the meaning of Section
501(c)(3) of the Internal Revenue Code or corresponding Section of any future
federal tax code (hereinafter "Internal Revenue Code").
#ARTICLE
IV: BASIC POLICIES
The
following are basic policies of the Varina High School PTA/PTSA
in common with those of the Virginia PTA/PTSA and the National PTA:
a. The
organization shall be noncommercial, nonsectarian, and nonpartisan.
b. The
organization or members in their official capacities shall not endorse a
commercial entity or engage in activities not related to promoting the Purposes
of the organization.
c. The
organization or members in their official capacities shall not--directly or
indirectly--participate or intervene (in any way, including the publishing or
distributing of statements) in any political campaign on behalf of, or in
opposition to, any candidate for public office; or devote more than an
insubstantial part of its activities to attempting to influence legislation by
propaganda or otherwise.
d. The
organization shall work with the schools to provide quality education for all
children and youth and shall seek to participate in the decision-making process
establishing school policy, recognizing that the legal responsibility to make
decisions has been delegated by the people to boards of education, state
education authorities, and local education authorities.
e. The
organization shall not enter into membership with other organizations except
such international or national organizations as may be approved by the National
PTA Board of Directors. The Virginia
PTA/PTSA or any of its divisions may cooperate with other organizations and
agencies concerned with child welfare, but a PTA/PTSA representative shall make
no commitments that bind the group he represents.
f. No
part of the net earnings of the organization shall inure to the benefit of, or
be distributable to its members, directors, trustees, officers or other private
persons except that the organization shall be authorized and empowered to pay reasonable
compensation for services rendered and to make payments and distribution in
furtherance of the purposes set forth in Article III hereof.
g. Notwithstanding
any other provision of these articles, the organization shall not carry on any
activities not permitted to be carried on (i) by an organization exempt from
Federal income tax under Section 501(c)(3) of the Internal Revenue Code, or
(ii) by an organization, contributions to which are deductible under Section
170(c)(2) of the Internal Revenue Code.
h. Upon
the dissolution of this organization, after paying or adequately providing for
the debts and obligations of the organization, the remaining assets shall be
distributed to one or more non-profit funds, foundations, or organizations
which have established their tax exempt status under Section 501(c)(3) of the
Internal Revenue Code.
#Section 1. Local
PTA/PTSAs shall be organized and chartered under the authority of the Virginia
PTA/PTSA in the area in which the local PTA/PTSA functions, in conformity with
such rules and regulations, not in conflict with the bylaws of the National
PTA, as the Virginia PTA/PTSA may in its bylaws prescribe. The Virginia PTA/PTSA shall issue to each
local PTA/PTSA in its area an appropriate charter evidencing the due
organization and good standing of the local PTA/PTSA.
A local
PTA/PTSA in good standing is one which:
a. Adheres
to the Purposes and basic policies of the PTA;
b. Remits
the national portion of the dues through the Virginia PTA/PTSA to reach the
National Office by dates designated by the National PTA;
c.
Has
bylaws approved according to the procedures of the Virginia PTA; and
d. Submits
local unit officers form and verification of local unit’s employer
identification
number (EIN) to the
state office immediately upon election of officers and no later than
June 15 annually: and
e. Meets
other criteria as may be prescribed by the Virginia PTA.
#Section 2. Each local
PTA/PTSA shall adopt such bylaws for the government of the organization as may
be approved by the Virginia PTA/PTSA.
Such bylaws shall not be in conflict with the bylaws of the National PTA
or the bylaws of the Virginia PTA/PTSA.
#Section 3. Bylaws
of each constituent organization shall include an article on amendments.
#Section 4. Each
local PTA/PTSA shall keep such permanent books of account and records as shall
be sufficient to establish the items of gross income, receipts, and
disbursements of the organization including, specifically, the number of its
members, the dues collected from its members, and the amounts of dues remitted
to the Virginia PTA/PTSA. Such books of
account and records shall at all reasonable times be open to inspection by an
authorized representative of the Virginia PTA/PTSA or, where directed by the
committee on state and national relationships, by a duly authorized
representative of the National PTA.
#Section 5. The
charter of a local PTA/PTSA shall be subject to withdrawal and the status of
such organization as a PTA/PTSA unit shall be subject to termination, in the
manner and under the circumstances provided in the bylaws of the Virginia
PTA/PTSA.
#Section 6. Each
local PTA/PTSA is obligated upon withdrawal of its charter by the Virginia
PTA/PTSA:
a. to
yield up and surrender all of its books and records and all of its assets and
property to the Virginia PTA/PTSA or to such agency as may be designated by the
Virginia PTA/PTSA or to another local PTA/PTSA organized under the authority of
the Virginia PTA/PTSA;
b. to
cease and desist from the further use of any name that implies or connotes
association with the National PTA or the Virginia PTA/PTSA or status as a
constituent organization of the National PTA; and
c. to carry out promptly, under the supervision and direction of the Virginia PTA/PTSA, all proceedings necessary or desirable for the purpose of dissolving such local PTA/PTSA.
#Section 7. Each
officer or board member of a local PTA/PTSA shall be a member of such local
PTA/PTSA.
#Section 8. Each
officer or board member of a constituent organization shall be a member of a
local PTA/PTSA within its area.
#Section 9. A
PTA/PTSA member shall not serve as a voting member of a constituent
organization's board at the local, council, district, region, state or national
level while serving as a paid employee of, or under contract to, that
constituent organization.
#Section 10. Each local PTA/PTSA shall collect dues from its members and shall
remit a portion of such dues to the Virginia PTA/PTSA as provided in Article
VII hereof.
#Section 11. Only members of a local PTA/PTSA who have paid dues for the
current membership year may participate in the business of that association.
#Section 12. Bylaws of each constituent organization shall include a provision
establishing a quorum.
#Section 13. The
members of the nominating committee for officers of a constituent organization
shall be elected by the membership, Board of Directors/Managers, Executive
Board, or Executive Committee.
#Section 14. The bylaws of all constituent organizations shall prohibit voting
by proxy, (unless proxy voting is specified by applicable state law).
#Section 15. Each
local PTA shall include in its bylaws provisions corresponding to the provisions
of such of these bylaws as are identified by the state symbol #.
#Section 16. The
Virginia PTA/PTSA Legislation Program shall be voted on by individual local
unit members and recorded on official tally sheets. Local unit tally sheets shall be forwarded to
District Directors prior to the pre-convention Board of Managers meeting.
#Section 17. Local units may address legislative items or issues if the
position on the legislative item or issue does not conflict with that of the
Virginia PTA/PTSA Legislation Program.
The local unit's name must be used and not that of the Virginia
PTA/PTSA.
#Section 18. Any dissolution of a local unit and termination of its affairs
shall take place in the following manner:
a. The
executive committee (or other body that, under its bylaws, manages the affairs
of the local PTA/PTSA) shall adopt a resolution recommending that the local
PTA/PTSA be dissolved and directing that the question of such dissolution be
submitted to a vote at a special meeting of members having voting rights. Written or printed notice stating the purpose
of such meeting is to consider the advisability of dissolving the local
PTA/PTSA shall be given to each member entitled to vote at such meeting at least
thirty (30) days prior to the date of such meeting. Such meeting shall be held only during the
academic year of the school involved.
b. Written
notice of the adoption of such resolution accompanied by a copy of the notice
of the special meeting of members shall be given to the President of the
Virginia PTA/PTSA at least twenty (20) days before the date fixed for such
special meeting of the members. The
President of the Virginia PTA/PTSA, or his/her designated representative, shall
be permitted to attend the meeting and shall be accorded the courtesy of being
allowed to speak for at least fifteen (15) minutes if he/she so desires, prior
to the vote on dissolution.
c. Only
those persons who were members in good standing of the local PTA/PTSA on the
date of adoption of the resolution and who continue to be members in good
standing on the date of the special meeting shall be entitled to vote on
dissolution.
d. Approval
of dissolution of the local PTA/PTSA shall require the affirmative vote of at
least two-thirds of the members present and entitled to vote at the special
meeting, a quorum being present.
#Section 19. One president shall preside over local PTA/PTSA associations as
prescribed in its bylaws.
#Section 20. One
treasurer shall be responsible for all PTA/PTSA funds and finances.
#Section 21. The local PTA/PTSA fiscal year shall begin and end as designated
in the bylaws with the ending date the last day of a calendar month.
#ARTICLE
VI: AUDITING PROCEDURES
Section 1. An auditing committee or a professional auditor shall be selected
by the executive board prior to the end of the fiscal year. An auditing committee shall consist of no
fewer than three members and no one with signature authority shall sit on the
auditing committee.
Section 2. The local unit treasurer shall submit the books to the
auditing committee or the professional auditor at the end of the fiscal
year. The audit report shall be
submitted in writing to the executive board prior to finalization of the
proposed budget for the coming school year.
Section 3. The executive board of a local PTA shall, upon resignation of
the treasurer during a term, select an auditing committee or a professional
auditor within one week of the resignation.
The audit shall be performed with fiscal year end auditing procedures
and shall be completed within three weeks of the resignation. This audit shall not be performed in lieu of
the year-end audit.
Section 4. The newly elected treasurer shall not undertake any banking
responsibilities of that office with the exception of depository duties,
reconciliation of bank statements, change of signatory or other clerical duties
not requiring signatory until the audit is presented to the executive board.
Section 5. All
audit reports shall be presented to the general membership for adoption. The fiscal year-end audit report shall be
presented to the membership for adoption at the first general membership
meeting held after the completion of the report. A copy of the fiscal year-end audit shall be
sent to the state office within thirty (30) days following the adoption of the
audit by the membership.
Section 6. When a
local unit is required to file a 990 or 990EZ per IRS regulations, a copy of
the 990 or 990EZ report filed shall also be forward to the state office upon
its completion.
#Section 1. Every individual who is a member of this PTA/PTSA is, by virtue
of that fact, a member of the National PTA and of the Virginia PTA/PTSA by
which this PTA/PTSA is chartered and is entitled to all the benefits of such membership.
#Section 2. Membership in this PTA/PTSA shall be made available without
regard to race, color, creed or national origin, under such rules and
regulations, not in conflict with the provisions of the Bylaws of the National
PTA, as may be prescribed in the bylaws of this PTA/PTSA, to any individual who
subscribes to the Purposes and basic policies of the National PTA.
#Section 3. This PTA/PTSA shall conduct an annual enrollment of members but
may admit persons to membership at any time.
#Section 4. Each member of this PTA/PTSA shall pay such annual dues to said
organization as may be prescribed by the organization. The amount of such dues shall include the
portion payable to the Virginia PTA/PTSA (the "state portion") and
the portion payable to the National PTA (the "national portion").
#Section 5. Only members of this PTA/PTSA shall be eligible to vote in the
business meetings of this PTA/PTSA or to serve in any of its elected or
appointed positions.
#Section 6. The amount of the state
portion of each member’s dues shall be determined by the Virginia
PTA/PTSA. The national portion of each
member’s dues shall be one dollar and seventy-five cents (1.75) per annum.
#Section 7. The Virginia PTA/PTSA portion of each
member's dues shall be seventy-five (75) cents per annum.
#Section 8. The state and national portions of the dues paid by each member
of this PTA/PTSA shall be set aside by this PTA/PTSA and remitted to the
Virginia PTA/PTSA through such channels and at such times as the state bylaws may
provide. Each state PTA shall pay to the
National PTA the amount of the national portion of dues paid by all members of
local PTAs in its area.
#Section 9. Each
member of a local PTA/PTSA shall pay annual dues to the association as approved
by two-thirds (2/3) vote of members present and voting after having been given
at least thirty (30) days notice. The
amount of such annual dues shall include the portions payable to the local
unit, the Virginia PTA/PTSA and the National PTA.
#Section 10. Membership shall be offered to students in grades 9-12 in PTSAs.
#Section 11. All memberships received during the fiscal year ending June 30
shall expire the following October 31.
#Section 12. A person may hold membership in one or more local PTA units upon
payment of all-inclusive dues as required in each local unit bylaws.
#Section 13. Payment
of State and National Dues
a.
The state and national portions of the dues paid by each member of a
local PTA/PTSA shall be the property of the Virginia PTA/PTSA and National PTA,
respectively, and shall not be included in the local unit’s budget.
b.
Membership dues shall be remitted to the treasurer of the Virginia
PTA/PTSA at the Virginia PTA/PTSA office on or before December 1. Additional membership dues received after December
1 shall be remitted to the Virginia PTA/PTSA treasurer on or before March
1. Membership dues received after March
1 shall be remitted to the Virginia PTA/PTSA treasurer on or before June 30.
c.
A list of members who joined the association during the reporting
period shall be kept by this local unit and submitted to the Virginia PTA/PTSA
when requested.
#Section 14. Honorary Life Membership in the Virginia PTA/PTSA may be
conferred for distinguished service, for which a fee shall be paid to the treasurer
of the Virginia PTA/PTSA. This fee shall
be deposited in the special Life Membership-Scholarship Fund of the Virginia
PTA/PTSA. Honorary Virginia Life
Membership entitles a recipient to attend the State Convention as a non-voting
participant without payment of the registration fee.
#Section 15. Honorary National Life Membership may be conferred for
distinguished service, for which a fee shall be paid to the treasurer of the
National PTA for the Endowment Fund of the National PTA. Honorary National Life Membership provides
only National Convention guest privileges upon payment of the convention
registration fee.
#Section 16. A holder of an Honorary National or State Life Membership
may be an active member only upon payment of dues in a local PTA/PTSA unit.
#Section 1. Each officer of this PTA/PTSA shall be a member of this
PTA/PTSA.
Section 2. Only
members whose individual dues are paid to this association for the current
fiscal year shall be eligible to hold office, to serve on the executive
committee, the executive board, a standing or special committee or to serve as
a delegate to the council or district.
Section 3. Officers and their election:
a. The officers of this association shall
consist of:
#1. One (1) President;
2.
Three Vice-President(s);
3. A
Recording Secretary;
#4. One
(1) Treasurer.
b. Officers shall be elected by ballot in
the month of April. However, if there is
but one nominee for office, election for that office may be by voice vote. A majority of the votes cast shall constitute
an election.
c. Officers, except the Treasurer, shall
assume their official duties following the close of the meeting in June. The Treasurer shall assume his/her official
duties upon the completion of the auditing process. Officers shall serve for a term of one year(s)
or until their successors are elected.
d. A person shall not be eligible to serve
more than two (2) consecutive terms in the same office. A person who has served in an office for more
than one-half of a full term shall be deemed to have served a full term in such
office.
Section
4. Nominating
committee:
a. There shall be a nominating committee
composed of three members who shall be elected by this PTA/PTSA at a regular
meeting at least two months prior to the election of officers. The committee shall elect its own chairman.
b.
The nominating committee shall nominate an
eligible person for each office to be filled and report its nominees at a
regular meeting no less than thirty (30) days prior to the election
meeting. At the election meeting,
additional nominations may be made from the floor.
c.
Only those persons who have signified their
consent to serve if elected shall be nominated for or elected to such office.
Section
5. Vacancies:
A
vacancy occurring in any office shall be filled for the unexpired term by a
person elected by a majority vote of the executive board, notice of such
election having been given as prescribed in Article XI, Section 4. In case a vacancy occurs in the office of
president, the first vice-president shall automatically become president and
serve notice of the election to fill the vacancy in the office of first
vice-president.
ARTICLE
IX: DUTIES OF OFFICERS
Section
1. The
president shall:
a. preside at all meetings of the
association;
b. perform such other duties as may be
prescribed in these bylaws or assigned by the association;
c. be a member ex officio of all
committees except the nominating committee;
#d. Submit local unit officers’ form and
verification of the local unit’s employer identification
number (EIN) to the state office
immediately upon the election of officers and no later than
June 15 annually;
e. coordinate the work of the officers and
committees of the association in order that the purposes may be promoted.
Section 2. The vice-president(s) shall:
a. act as aide(s) to the president;
b.
in their designated order, perform the duties of
the president in the absence or inability of that officer to act;
c.
perform other delegated duties as assigned.
Section 3. The recording secretary shall:
a. record the minutes of all meetings of
the association;
b. keep the official copy of the local
unit’s bylaws in his/her files;
#c. maintain
a membership list as required by the Virginia PTA/PTSA;
d. perform other delegated duties as
assigned.
Section 4. The treasurer shall:
a. have custody of all the funds of the
association;
b. keep a full and accurate account of
receipts and expenditures as described in Article V, Section 4;
c. make disbursements as authorized by the
president, executive board, or association in accordance with the budget
adopted by the association;
#d. remit by December 1 to the Virginia
PTA/PTSA state office, state and National PTA dues for memberships received
prior to December 1. Remit by March 1,
dues received after December 1 and remit by June 30, all state and National
dues received after March 1.
#e. have checks or vouchers
signed by two officers, preferably the treasurer and the president;
f. present a written financial statement
at every meeting of the association and at other times when requested by the
executive board;
g. prepare an annual financial report at
the close of the fiscal year;
#h. have the accounts examined according to
the auditing procedures outlined in Article VI;
#i. when a local unit is required to file a
990 or 990EZ per IRS regulations, a copy of the 990 or 990EZ report shall also
be forwarded to the state office upon its completion;
#j. submit a copy of the fiscal year-end
audit to the state office within thirty (30) days following the adoption of the
audit by the membership;
k. perform other duties as assigned.
Section 5. All officers shall perform the duties outlined in these
bylaws and those assigned from time to time.
Upon the expiration of the term of office or in case of resignation,
each officer shall turn over to the president, without delay, all records,
books, and other materials pertaining to the office.
Section 1. The
executive committee shall consist of the elected officers of the association
and the principal of the school.
Section 2. Duties
of the executive committee shall be:
a.
to develop goals for the association for
presentation to the executive board and general membership for approval;
b.
and to appoint standing and special committee
chairmen and members of the standing and special committees.
Section 3. The
executive committee shall meet within thirty (30) days after their election for
the purpose of appointing standing committee chairmen. Special committee chairmen shall be appointed
as necessary. Members of the standing
and special committees shall be appointed as soon as possible after the
appointment of the committee chairmen.
Section 4. Meetings of the executive committee shall be held by the call
of the president or a majority of the executive committee, three days’
notice having been given. A majority of
the executive committee shall constitute a quorum.
ARTICLE
XI: EXECUTIVE BOARD
Section 1. The executive board shall consist of the officers of the
association and the chairmen of standing committees. The principal of the school or his/her
designee and a representative appointed by the principal or elected by the
faculty also may serve on the executive board.
The chairmen of the standing committees shall be appointed by the
officers of the association not more than thirty (30) days following the
election of officers.
#Section 2. A PTA member shall not serve as a voting member of a
constituent organization's board at the local, council, district, region, state
or national level while serving as a paid employee of, or under contract to,
that constituent organization.
Section 3. The duties of the executive board shall be:
a. to transact necessary business in the
intervals between association meetings and such other business as may be
referred to it by the association;
b. to create standing and special
committees;
c. to approve the plans of work of the
standing and special committees;
d. to present a report at the regular
meetings of the association;
#e. to select an auditing committee or
professional auditor as outlined in Article VI;
f.
to prepare and approve the proposed budget to be
presented to the membership for adoption;
#g. to present to the general membership for approval, budget
amendments over $250.00.
Section 4. Regular meetings of the executive board shall be held during
the school year, the time to be fixed by the board at its first meeting of the
year. A majority of the executive board
members shall constitute a quorum.
Special meetings of the executive board may be called by the president
or by a majority of the members of the board, five days'
notice being given.
ARTICLE
XII: GENERAL MEMBERSHIP MEETINGS
Section 1. Regular meetings of the association shall be held at least five
times during the school year, unless
otherwise provided by the association or by the executive board, five days'
notice having been given.
Section 2. Special meetings of the association may be called by the
president or by a majority of the executive board five days' notice having been
given.
Section
3. The election
meeting shall be held in April.
Section 4. Twenty members, as defined in Article V, Section 11, shall
constitute a quorum for the transaction of business in any meeting of this
association.
Section 5. Voting on routine matters may be by voice vote; however,
motions requiring a two-thirds (2/3) affirmative vote (e.g., votes on bylaws)
shall be by a rising vote or show of hands by verified members of this
PTA/PTSA.
ARTICLE XIII: COMMITTEES
#Section 1. Only members of this association shall be eligible to serve in
any elected or appointed positions.
Section 2. Only current members of the association
shall serve as a member of a standing or special committee.
Section 3. The executive board may create such standing committees as it
may deem necessary to promote the Purposes and carry on the work of the
association. Standing committee chairmen
and committee members shall be appointed by the elected officers. The term of each chairman shall be one year(s)
or until the selection of a
successor. No chairman shall be eligible
to serve in the same capacity for more than two (2) consecutive terms.
Section 4. The executive board may create such special committees as it
may deem necessary or as may be directed by the association. Special committee chairmen and committee
members shall be appointed by the elected officers. The term of each special committee chairman
is ended upon completion of the task assigned to the committee.
Section 5. The chairman of each standing and special committee shall
present a plan of work to the executive board for approval. No committee work shall be undertaken without
the consent of the executive board.
Section 6. The quorum of any committee shall be a majority of its
members.
Section 7. The president shall be an ex-officio member of all committees
except the nominating committee.
Section 8. Committee chairmen shall turn over to the president, without
delay, all records, books and other materials pertaining to the committee at
the end of the term served or when departing office.
ARTICLE
XIV: COUNCIL MEMBERSHIP
Section 1. Selection of delegates
a. The association shall be represented in
meetings of the Henrico County Council of Parent-Teacher
Associations by the president or alternate, the principal or alternate, and by one
delegate(s) or alternate(s). All
representatives to a council must be members of a local unit.
b. Delegates and alternates shall be appointed
in May.
c. Delegates to the Henrico County Council
of PTAs shall serve for a term of one year(s) or until the selection of a
successor.
Section
2. This
association shall pay annual dues as prescribed in council bylaws to the Henrico
County Council of PTAs.
Section 3. Responsibilities of delegates:
a. Delegates shall report activities of
the council to the local unit and shall present to the council such matters as
may be referred to it by the local unit.
b. Delegates shall vote on all issues as
instructed by their association; but if not instructed, they shall use their
own discretion, except as provided by council bylaws.
#ARTICLE
XV: DISTRICT MEMBERSHIP
Section 1. This PTA/PTSA shall be a member of the district designated by
the Virginia PTA/PTSA. This PTA/PTSA is
in the Richmond District of the Virginia PTA/PTSA.
Section 2. The district shall act as liaison between the Virginia
PTA/PTSA and local units, to coordinate policies and current programs of local
units with those of the Virginia PTA/PTSA, and shall submit votes cast by local
unit members in their respective districts for the Proposed Legislation Program
to the Legislation Committee chairman for tabulation.
Section 3. Local units are entitled to be represented at the Annual
District Meeting and the District Legislation Workshop by the president or
alternate and three other voting delegates.
If the membership is larger than one hundred (100), there shall be one
additional delegate for each fifty (50) memberships or major fraction thereof.
Section 4. PTA delegates for the district shall report activities of the
district to their associations and shall present to the district such matters
as may be referred to it by their associations.
Delegates shall vote on all issues as instructed by their associations;
but if not instructed, they shall use their own discretion.
#ARTICLE
XVI: FISCAL YEAR
The
fiscal year of this PTA/PTSA shall begin on July 1 and end on June 30.
# ARTICLE
XVII: PARLIAMENTARY AUTHORITY
The
rules contained in the current edition of Robert's
Rules of Order Newly Revised shall govern the National PTA and its
constituent organizations in all cases in which they are applicable and in
which they are not in conflict with the Bylaws of the Virginia PTA/PTSA, and
the Bylaws of the National PTA, or the articles of incorporation.
ARTICLE XVIII: LOCAL UNIT BYLAWS REVISIONS AND
AMENDMENTS
#Section 1. Bylaws shall be reviewed and amended with the following
procedures:
a. A committee shall be appointed to
submit a revised set of bylaws as a substitute for existing bylaws or to submit
an amendment to current bylaws.
b. Bylaws shall be revised or amended at a
regular meeting of the association provided notice and a copy of the proposed
bylaws revision or amendments are provided to the membership at least thirty
(30) days prior to the meeting at which the revision or the amendments are to
be voted upon. A quorum shall be established
at the meeting in which voting takes place.
The revision or amendments are subject to approval by the Virginia
PTA/PTSA Bylaws Committee. The proposed
bylaws revision or amendments require a two-thirds vote of the members present
and voting.
c. Submission of amendments and revised
bylaws for approval by the State PTA shall be in accordance with the bylaws or
regulations of the Virginia PTA/PTSA.
(Reference Virginia PTA/PTSA Bylaws, Article VI, Section 24.)
d. Each local PTA shall include in its
bylaws provisions corresponding to the provisions of such of the bylaws of the
Virginia PTA/PTSA as are identified by the state symbol #.
e. The adoption of an amendment to any
provision of the Bylaws of the Virginia PTA/PTSA identified by the number
symbol (#) shall serve automatically and without requirement of further action
by the local PTA to amend correspondingly its bylaws. Notwithstanding the automatic character of
the amending process, the local PTA shall promptly incorporate such amendments
in its respective bylaws.
#Section 2. The adoption of an amendment to any provision of the Bylaws of
the National PTA shall serve automatically and without the requirement of
further action by the local PTA to amend correspondingly the bylaws of each
local PTA. Notwithstanding the automatic
character of the amending process, the local PTAs shall promptly incorporate
such amendments in their respective bylaws.
#ARTICLE
XIX: APPROVAL OF BYLAWS
The
bylaws of this organization shall be submitted to the State Office every five
years for approval by the Virginia PTA/PTSA Bylaws Committee on behalf of the
Board of Managers.
# Required
by the Virginia PTA/PTSA